NGO Project Assistant Job in Mombasa, Kenya

Pact is an International non-governmental organization, which enables systematic solutions that allows those who are poor and marginalized to earn a dignified living, be healthy and take part in the benefits that nature provides. 

Pact accomplishes this by strengthening local capacity, forging effective governance systems and transforming markets into a force for development. 

Our three core values are: 

• Local Solutions – Our success comes from solutions created with the people we serve. 
• Partnerships – Partnerships deepen our impact and promote empowerment. 
• Results – Our work must transform lives and make them measurably better. 

How that change occurs is as important as the change itself. Pact envisions a world where those who are poor and marginalized exercise their voice, build their own solutions, and take ownership over their future.  

We are seeking qualified candidates to support Pact's institutional strengthening initiatives in Kenya in the following position:

Position: Project Assistant
 

Supervised By: Project Manager and working closely with the P &MERL Officer
 

Division: SAFE Coast - KCSSP Programs
 

Location: Mombasa with frequent travel within coastal region
 

Duration: 6 months with possible extension depending on availability of funds
 

Supervises: None
 

Job Purpose
 

The Project Assistant will assist in tracking, collecting and analyzing relevant data and information for SAFE Coast Project. 

She /he will keep abreast with the changing environment and assist in developing appropriate strategies to respond to the changing environment. 

She/he will also support monitoring and evaluation activities for SAFE coast partners. 

This position is based in Mombasa, Kenya and reports to the PM and works closely with the P&MERL officer
 

Program Planning and Management

• Participate in, and facilitate workshops, trainings and meetings and also responsible for report writing, minutes taking and communicating to SAFE Coast project team(s);  
• Undertaking all Target of Opportunity processes including scoping and development of Target of Opportunity proposals in liaison with the Project / MERL Officer;  
• Support in designing a project filing system (soft and hard copies with back up) and participate in documentation to ensure documents and reports are accurately filed and kept up-to-date;  
• Assist in ongoing design and implementation including collaborating with partners to adjust work plans and monitoring and evaluation plans as well as project closeout;  
• Participate in developing program tracking tools including conceptual as well as results frameworks in line with SAFE Coast design and changing operating context;  
• Assist Project Manager and Project / MERL Officer to prepare responses to requests from networks, collaborators and stakeholders and donors, governmental organizations, the media, and the public regarding program information;  

Monitoring, Evaluation and Reporting

• Assist in the verification of data from quarterly/monthly reporting tools (partners and direct implementation) and support its collation and analysis;  
•  Jointly with SAFE Coast team plan project supported activities;  
•  Raise program activity briefs for MERL related support to the SAFE Coast Team and partners based on approved work plans;  
•  Monitor implementation of SAFE Coast related activities both by partners and relevant agencies such as IEBC, Provincial Administration and security agencies among others;  
•  Track monthly reporting rates of activities by implementing partners and community participation and give feedback to SAFE Coast team;  
•  Assist the partners to conduct data tracking tools inventory and reporting tools and share report of the status to SAFE Coast team;  
•  Assist in SAFE Coast supported assessments, surveys and evaluations.  
•  Perform any other responsibilities as may be assigned as from time to time  

Minimum Qualifications, Experiences and Skills

• Bachelor’s degree in peacebuilding, international relations, political science, or related social sciences.  
• Minimum 2 years of experience in providing technical assistance to democracy and governance/peace building and conflict management programs, mainly implementing community and civic mobilization and outreach campaigns;  
• Strong ability to communicate effectively (proven public speaking and communication skills) in English and Kiswahili, both verbally and in writing;  
• Knowledge of MS Office Suite, specifically Word, Excel, PowerPoint and Outlook and any statistical packages such as SPSS, Epi-Info and Stata and internet use;  
• Prior work experience in the coastal region and familiarity with community strategies, structures and processes;  
• Strong interpersonal skills and the ability to interact successfully with a diverse group of individuals and champion a team spirit;  
• Demonstrable ability to write proposals, reports, and procedures as necessary and design a filing system for storing documents;  
• Demonstrable ability to write daily correspondence, maintain documentation, as well as complete required forms and familiarity with dissemination procedures; and  
• Ability to maintain the highest degree of confidentiality regarding all aspects of work at all times especially in relation to partner activities  

How to apply
 

Qualified and interested candidates are requested to forward their cover letter and curriculum vitae with three work related and traceable references to the Human Resources Manager, kenyahr@pactworld.org.

Please state Project Assistant in the subject field.

Applications will be reviewed until the position is filled.

Note that only shortlisted candidates will be contacted for interviews 

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Pact Senior Institutional Strengthening Advisor Job Re-Advertisement)

Pact is an International non-governmental organization, which enables systematic solutions that allows those who are poor and marginalized to earn a dignified living, be healthy and take part in the benefits that nature provides.

Pact accomplishes this by strengthening local capacity, forging effective governance systems and transforming markets into a force for development.

Our three core values are:
 

Local Solutions – Our success comes from solutions created with the people we serve.
 

Partnerships – Partnerships deepen our impact and promote empowerment.
 

Results – Our work must transform lives and make them measurably better.

How that change occurs is as important as the change itself. Pact envisions a world where those who are poor and marginalized exercise their voice, build their own solutions, and take ownership over their future. 

We are seeking qualified candidates to support Pact's institutional strengthening initiatives in Kenya in the following position:

Position: Senior Institutional Strengthening Advisor (re-advertisement)
 

Platform: Pact Programs
 

Supervised By: Country Director
 

Supervises: None initially, but potentially a small team as portfolio expands
 

Location: Nairobi
 

Work Schedule: Fulltime: Pact (Kenya country office) regular work hours
 

Benefits: In accordance with country office policies
 

Job Purpose
 

Position Summary: The Senior Institutional Strengthening Advisor will provide high-quality technical assistance to Pact’s institutional strengthening initiatives in Kenya. 

The Senior IS Advisor will also be responsible for developing, implementing and documenting institutional strengthening methodologies and approaches, and for training other staff in the same. 

In addition, the Senior IS Advisor will be expected to remain up-to-date with the state of the art in African capacity development and may be asked to fulfill regional needs. 

The CD Advisor will report to the Country Director, Pact, Inc. Kenya with additional guidance and direction from the Global Director for Capacity Development.
 

Duties and Responsibilities:

1) Technical Assistance to projects in Capacity Development Activities

• Lead technical assistance to the FANIKISHA Program in the areas of institutional strengthening and advocacy capacity development.  
•  Support institutional strengthening activities of KCSSP, PEACE II and other Pact, Inc. Kenya projects as requested.  
•  Support in the design of new projects focusing on institutional strengthening and capacity development  
•  Enable the implementation, mentoring and monitoring of Pact’s global standards for capacity development programming.  
•  Lead technical writing for new business development related to institutional strengthening and capacity development.  
•  Document capacity development approaches and methodologies used by Pact, Inc. Kenya.  
•  Other duties as assigned by the Country Director, Pact, Inc. Kenya.  
•  Collaborate with Pact’s technical experts to design, deliver and document high-quality, demand driven technical assistance to Pact programs.  
•  Develop and implement trainings, workshops, participatory design processes and consultancies in institutional strengthening for both public and private entities.  
•  Collaboratively develop and maintain relationships on behalf of Pact’s Global Capacity Development Team with a priority on partnerships important to Pact global, regions and field offices.  

Minimum Requirements:

• At least 10 years’ experience with USAID funded programs focused on strengthening the capacity of civil society or government institutions in Kenya. Additional regional experience an advantage.  
• Experience with and deep understanding of USAID’s grant-making processes with local organizations.  
• Significant experience applying mainstream institutional strengthening approaches such as Organizational Capacity Assessment, Institutional Strengthening Planning, Strategic Planning, Training of Trainers, etc.  
•  Strong facilitation and mentoring skills, and evidence of their application.
•  Ability and willingness to travel and work, up to 50% of the time, in any of the regions in which Pact is operational.  
•  Fluency in English. Fluency in Kiswahili an advantage.  

Disclaimer: This job description summarizes the responsibilities assigned to the position; however it does not contain an all-inclusive list of responsibilities. 

Periodically, employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor and/or Pact, Inc. Kenya. 

This document does not create an employment contract, implied or otherwise. 

Employment at Pact, Inc. Kenya is a voluntary “at will” relationship. 

This job description may change from time to time.
 

Applications will be reviewed until the position is filled.
 

All applications should be sent to kenyahr@pactworld.org. 

Please state Senior Institutional Strengthening Advisor 2012 in the subject field. 

Only short-listed candidates will be contacted.

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Pact Deputy Chief of Party / Technical Director for Institutional Strengthening Job in Nairobi Kenya

Pact is an International non-governmental organization, which enables systematic solutions that allows those who are poor and marginalized to earn a dignified living, be healthy and take part in the benefits that nature provides.

Pact accomplishes this by strengthening local capacity, forging effective governance systems and transforming markets into a force for development.

Our three core values are:

Local Solutions – Our success comes from solutions created with the people we serve.
 

Partnerships – Partnerships deepen our impact and promote empowerment.
 

Results – Our work must transform lives and make them measurably better.

How that change occurs is as important as the change itself. Pact envisions a world where those who are poor and marginalized exercise their voice, build their own solutions, and take ownership over their future. 

We are seeking qualified candidates to support Pact's institutional strengthening initiatives in Kenya in the following position:

FANIKISHA Institutional Strengthening Project
 

Title: Deputy Chief of Party/Technical Director for Institutional Strengthening
 

Reports To: Chief of Party
 

Location: Nairobi, Kenya with occasional travel to areas where program partners operate
 

Background
 

The FANIKISHA Institutional Strengthening Project is a 5-year USAID-funded project. FANIKISHA is strengthening the institutional capacity of national-level civil society organizations (CSOs) and their affiliates in Kenya to enable them to be responsive to the health and well being of Kenyans. 

This project also strengthens national-level Kenyan CSO networks to provide national-level advocacy for inclusion of CSOs in policy making and strategy development for increased health service delivery to the communities.
 

Overall Responsibilities
 

The Deputy Chief of Party/Technical Director for Institutional Strengthening, as a key senior member of the staff, will oversee the development and implementation of standards and strategies to strengthen the institutional capacity of selected national Kenyan CSOs and their affiliates. 

S/he will ensure that institutional strengthening technical assistance to the CSOs meets the established standards in order to result in long-term sustainable impact on the institutional capacity of CSOs and their community interventions to deliver quality services and manage resources efficiently. 

The DCOP/Technical Director for Institutional Strengthening will support the project’s institutional strengthening technical advisors and consultants as they provide technical assistance to the CSOs. 

S/he will work directly with the senior advisor for institutional strengthening technical assistance, the partnership coordinator, the marketplace technical advisor and the advocacy technical advisor to ensure the adoption of established institutional strengthening standards and indicators in the course of technical assistance to CSOs.
 

Specific Responsibilities:
 

As the DCOP, s/he will have the following specific responsibilities:

• Lead, coordinate and manage the strategic relations, including leveraging opportunities with institutional strengthening partners and stakeholders, including the government of Kenya, the private sector and other partners involved with CSO institutional strengthening in Kenya
• Lead the project planning components, including annual work planning on each of the technical areas of the institutional strengthening categories
• Work with Director for Monitoring and Evaluation, Reporting and Learning (MERL) and other relevant project staff to document and share successful practices and lessons in the areas of institutional strengthening
• Provide support to and supervise the senior technical advisor for technical assistance and the partnership coordinator and provide technical oversight of the advocacy and marketplace program components
• Arrange and conduct relevant meetings for CSO grantees, institutional strengthening vendors and partners involved with the implementation of the project strategy
• Prepare monthly and other project management reports to the COP, including implementation highlights for discussions with USAID, the government and other major stakeholders
• Represent the COP in his absence
• As the Technical Director for Institutional Strengthening, s/he will have the following responsibilities:
• Lead, guide and oversee the development and roll out of the institutional strengthening strategy(ies) and related documents
• Oversee and monitor the roll out of the project’s organizational and technical delivery assistance strategies
• Lead the development of institutional strengthening standards and indicators and their adoption by various stakeholders including the CSOs
• Oversee the development and supervise the operations of the institutional strengthening marketplace, including the identification and enrolment of consultants in the marketplace
• Identify and coordinate with project partners (MSH, RATN, Pact and Danya) to arrange and provide short-term technical assistance to institutional strengthening components of the project within the framework of their individual scopes of work
• Identify opportunities for strengthening project staff and the CSOs capacity in institutional strengthening
• Develop tools, approaches, policies and advocacy initiatives to improve management and technical capacity of CSOs
• Oversee the strategic direction and program activities for governance, grant management, resource leveraging to increase the government of Kenya and donor support and resource allocations for the CSOs
• Collaborate with the Chief of Party and other team members in fully integrating activities into the project’s overall goals to ensure project deliverables are achieved.
• Participate in technical review meetings and serve as an advisor to CSOs on institutional systems strengthening
• Review technical institutional strengthening reports and provide guidance to relevant project staff for finalization
• Conduct assessments of national / local health policies and guidelines to inform the delivery of institutional strengthening services that are relevant to national priorities
• Actively seek opportunities for FANIKISHA to partner with other institutional strengthening actors in Kenya
• Document lessons in institutional strengthening to share with key stakeholders in Kenya and globally

Qualifications:

• Advanced degree in public health or another technical area relevant to capacity building or institutional strengthening. Relevant experience may be considered in lieu of an advanced degree.
• At least ten (10) years of experience designing, implementing and managing health programs in Kenya with substantial knowledge and experience in Kenya building capacity for NGOs and CSOs. Experience with USAID and PEPFAR donor projects.
• At least 7 years of experience providing consultancy services in institutional strengthening or related field of work.
• Demonstrated success and expertise in influencing and negotiation and advocacy work among senior-level donors and government counterparts in the country.
• Significant experience in local governance/public administration including capacity development of civil society organizations, policy reform, policy/legislative change, local community organizing, and advocacy.
• Proven, effective leadership skills. Superior ability in developing effective interpersonal relationships, negotiation and conflict management. Self-motivation and a commitment to lead and work with a diverse team are essential for this position.
• Excellent written and oral communications and presentation skills in English.

Submission instructions:
 

Interested applicants should submit an application comprising
 

1. A detailed and current CV;
 

2. A cover letter demonstrating why they qualify for this position;
 

3. Contact information, including e-mail address for 3 referees; and
 

4. Indication of remuneration package;
 

5. Kindly indicate clearly on the subject field the position - DCOP Fanikisha Program and submit your application to the following email address: kenyahr@pactworld.org
 

6. Applications will be reviewed until the position is filled

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Program Director Job in Kenya

Kenya Program Director

Role Description

The organisation seeks a dynamic, strategic leader for the position of Program Director a Program in Kenya.

The Kenya Program Director will lead the Kenya program team to support the government in developing and bringing to fruition the national program. 

The Program Director will guide the Kenya team’s work with policymakers from Kenya’s Ministry of Education and the Ministry of Health, experts at the Kenya Medical Research Institute, district-level government officials, and partner organizations.

The Program Director will have an unfailing commitment to ensuring that the organisation provides the technical assistance and support necessary for the accomplishment of program goals, and ultimate responsibility for the organization’s role in all activities necessary to reach the intended scale. 

This position requires significant leadership experience, cross-cultural awareness, strong problem-solving skills, flexibility, and excellent communication and organizational skills.

Specific Responsibilities
Strategic Management

• Participate in high-level strategic discussions surrounding school health, working with national officials, and deworming in a global context
• Think critically about program costs, resource management, and personnel management to improve program efficiency and adapt program to new contexts over time

Relationship and Policy Management

• Act as the primary face of the organisation in Kenya, ensuring that the organisation is regarded as a reliable partner and team player.
• Cultivate and maintain positive relationships with high- and mid-level personnel from the Ministry of Health and Ministry of Education and other key stakeholders including high-influence policymakers, NGO’s, funders, and other international actors.
• Communicate with policy and technical staff to ensure that the program is consistent with changes in the Kenyan policy environment and with other stakeholders.

Program Management

• Support the design and implementation of the national program, collaborating with Kenyan government officials and other external stakeholders, to provide high quality and responsive technical support for program success.
• Manage key elements of the national program such as training, drug supply and monitoring and evaluation, and ensure all resources, personnel, and information are coordinated, established, and executed.
• Lead the Kenya team, comprised of policy, technical and operational staff, toward concrete deliverables amongst time pressures and capacity constraints while optimizing implementation and creating effective and positive team dynamics.
• Collaborate with the organisation global team members to share information, including adopting good practice from other programs and disseminating the outcomes of the Kenya program for continual learning.

Monitoring and Evaluation Management

• Oversee the utilization of existing program data and creation of implementation systems with an eye toward clear data collection, research-based program implementation, and program improvement.

Operations and Administration

• Be actively involved with the country office staff in personnel and program management including maintenance of basic HR records, financial management, and programmatic review.
• Responsible for recruitment of Kenya team personnel as needed.
• Ensure Kenya team maintains reliable systems of organization and communication.

Qualifications

Education

• Bachelor’s degree or higher in economics, public policy, health, or relevant social sciences; master’s degree or higher preferred.

Experience

• At least 8-10 years of experience working in a Project/Program Management or similar role in a public, nonprofit or private sector office
• Experience in implementation of large scale public health and/or education sector programs desired, school-based health preferred
• At least 5 years of experience engaging with Kenyan government programs and/or policy in some professional capacity, preferably in issues surrounding health or education
• Computer skills necessary include: thorough knowledge of Microsoft Word, Excel, PowerPoint, Internet/Email
• Experience working on large scale distribution of goods and services in any sector desirable

Knowledge and Skills

• Leadership ability; strong critical thinking and judgment skills
• Clear understanding of the Kenyan working environment (culture, people, geography, etc.), ability to leverage that knowledge to help the team make good decisions about operations and program management
• High level of attention to detail and proven organization skills
• Effective communication, verbal and writing skills
• Familiarity with major actors in global public health and education, particularly school-based health preferred
• At least basic knowledge of strategies for addressing neglected tropical diseases
• Fluent in English and Swahili

Desirable Characteristics

• Mature and professional composure
• Natural and comfortable leadership
• Highest level of honesty and integrity
• Openness to working in a flexible work environment with fast-evolving systems and procedures
• High level of initiative in improving the organization’s working environment
• Results-oriented to the point that person is willing to engage hands-on with duties of all variety

To Apply

Applicants should email their applications attaching a detailed curriculum vitae and a letter indicating why they are interested in and qualified for the position and the names of three referees who can provide confidential assessment of their capabilities to a Search Committee. 

All communications relating to applications for this position should be addressed to: email address: therecexpert@gmail.com. 

Applications should be received by 16th November 2012. 

Only shortlisted candidates will be contacted. 

On the subject matter of the email please indicate the position you are applying for.

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